How to do online Data Entry Work

October 24, 2016
by Jason Dulay 
Jason is the founder and CEO of Work from Home Roadmap and VA Bootcamp. Aside from teaching Filipinos how to succeed working from home, he likes traveling, playing board games, and drinking coffee.


In today's lesson, let's talk about how to do data entry work. So there are lots of data entry jobs on Upwork and on different online job portals. It's one of the most common jobs you can find and easiest to get a job for.

So, first of all, what is data entry work? So there are, there are two kinds of data entry work or two kinds of work that clients consider to be data entry.

  • The first one, the most common one is when you're  encoding data from a scanned document. Usually they send you a PDF, of like a textbook or something like that,and you put it into a Word or Excel document. So just whatever you see and then you just type it in Word or Excel.
  • Some other data entry work can be copy and copy pasting data from one form to another. So you could be looking at, let's say, a directory of businesses and you'd be copying and pasting their data into excel, in the Excel spreadsheet. Take note that  copy pasting from data from one form into another usually involves data research skills. So sometimes a client will tell you, do research on the different, let's say, email addresses of contact people in this company. So you're going to have to do some research to find those email addresses in addition to data entry. So just be aware of that when you're applying for a job. Be sure to read the job description properly before submitting an application.

First of all what equipment do you need.

  • Okay, so you need a computer definitely can't do this on your  mobile phone.
  • You need Microsoft Word or Excel or even if you don't have Microsoft Word or Excel you can always use the the free tools Google Docs and Google sheets.
  •  Optionally it would be really good if you had a second monitor because if you have two screens you can have the the scanned PDF on one of them and you can have your own screen on the other and then you can just look between those two screens it's very easy. What some people do is they on one screen they have half of the screen be the Microsoft word and half of the screen be the PDF scanned documents. So either way but a second screen would really help you do your work faster since you can also see more.

What skills do you need?

  • Well you need fast typing skills.
  • And then you need to have basic skills in Microsoft Word Excel or Google Docs and Google sheet. So you don't need to know formulas and complicated stuff in, in Microsoft Excel you just need to know how to navigate and just basic skills.

So, how do you improve your typing skills? So typing skills are very important for data entry because the faster you can type the more work you can get done, and the higher you can get paid. So you can go to a website like typingtest.com and just practice there and as you practice you should increase your words per minute or wpm. A good word per minute start off at 60 words per minute if you can type in 60 words per minute then you're above average and your, you should be good to do data entry work. And if you can reach a hundred words per minute that's even better and I usually type around a hundred words per minute. So if you can reach that speed then you can do a lot of work and get paid a lot higher.

So, where do you find jobs? You can go in upwork.com, freelancer.com, golance.com. You can even create a profile on fiverr.com and almost all the different online job portals will have data entry for work.

So, why would you do data entry work in the first place? Data entry work is easy to do. It doesn't really require skills and it doesn't require education. So you don't need to, let's say for example, enroll in one of my courses I have the VA boot camp you don't need that if you're just going to do data entry work, 'cause it's really easy to do. And you can get started on it immediately and you're only training probably would be your typing test.  Increasing your typing speed.

Some reasons why not to do data entry work.

  • First of all it's boring. There's no excitement you're just typing, typing, typing and that's it, So it can get very boring.
  • The pay is a bit low compared to other jobs. If you do like if you become a virtual assistant you can charge 5, 8, 10, 15 dollars an hour. Data entry usually you stay around 3 to maybe 6 dollars an hour so there's a big difference in pay. Also there's no room for growth. Even if you become a very good at entry person you're still data entry.
  • You can't become like a supervisor or manager unless you venture it once again into other areas like virtual assistant.

And if you are planning to become a virtual assistant or do writing work and things like that you don't want to have the low paying  jobs in your Upwork profile like data entry that's a low paying job you don't want it to appear in your Upwork profile because clients are going to think that your rate is really low and they won't they won't be willing as much to pay you higher.

All right so that's it about that entry work you can go ahead and apply for data entry jobs. Or if you, if you want to look for other kinds of jobs and I have other tutorials on, in my videos it on the website if you like this video please give it a thumbs up. And please subscribe this channel on YouTube so you can get more videos in the future. If you have any questions please feel free to ask in the comments below.

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by Jason Dulay 
Jason is the founder and CEO of Work from Home Roadmap and VA Bootcamp. Aside from teaching Filipinos how to succeed working from home, he likes traveling, playing board games, and drinking coffee.

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22 comments on “How to do online Data Entry Work”

  1. Hi Id like to get a data entry job because im planning to quit working in bpo. But I want to get a homebase job before I quit to make sure that I still earn money to support my home expenses

  2. good morning, i like to get a data entry job to help my hubby in our expenses,eventhough im only a housewife.

  3. Thank You for the informative information! I want to start applying if I have a cultivated skills so that my effort is not for nothing. But what does it mean that copy pasting from data from one form into another usually involves data research skills.Thank You so much

  4. I own laptop and have internet connection. I need home base work i-e I can provide research on social,political, economic issues. I am also good at Data Entry and MS OFFICE is good at my side. I am also good at translating from English to Urdu, Sindhi, Punjabi and Hindi.

  5. good day sir! thank you for sharing this very informative information. I want to start applying now as a data encoder well actually this job will be my 2nd income incase i got it.

  6. Hi, I am looking for a data entry job that will support my family needs. I am still looking for a job right now. Hope you can help me.

  7. Good morning, i like to get a data entry job to help my husband in our expenses,eventhough im only a housewife.

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